{"id":29394,"date":"2023-04-14T15:42:22","date_gmt":"2023-04-14T13:42:22","guid":{"rendered":"https:\/\/booking-activities.fr\/en\/docs\/user-documentation\/get-started-with-resource-availability-add-on\/view-and-edit-resource-assignments\/"},"modified":"2026-04-01T14:44:04","modified_gmt":"2026-04-01T12:44:04","slug":"view-and-edit-resource-assignments","status":"publish","type":"docs","link":"https:\/\/booking-activities.fr\/en\/docs\/user-documentation\/get-started-with-resource-availability-add-on\/view-and-edit-resource-assignments\/","title":{"rendered":"View and edit resource assignments"},"content":{"rendered":"<p>If you have <a href=\"https:\/\/booking-activities.fr\/en\/docs\/user-documentation\/get-started-with-resource-availability-add-on\/allocate-your-resources-to-your-activities\/\">allocated a resource to an activity<\/a> and booked it, that resource should now be assigned to the booking.<\/p>\n<h3 id=\"resource-calendar\">View the resource calendar<\/h3>\n<p>You can easily see the <strong>total number of resources assigned at any given time of day<\/strong> by consulting the calendar on the Booking Activities > Resources page.<\/p>\n<p><img decoding=\"async\" data-src=\"https:\/\/booking-activities.fr\/wp-content\/uploads\/backend-resource-calendar.png\" src=\"data:image\/gif;base64,R0lGODlhAQABAIAAAAAAAP\/\/\/yH5BAEAAAAALAAAAAABAAEAAAIBRAA7\" alt=\"\" width=\"800\" class=\"aligncenter size-full wp-image-39346 lazyload\" \/><noscript><img decoding=\"async\" src=\"https:\/\/booking-activities.fr\/wp-content\/uploads\/backend-resource-calendar.png\" alt=\"\" width=\"800\" class=\"aligncenter size-full wp-image-39346\" srcset=\"https:\/\/booking-activities.fr\/wp-content\/uploads\/backend-resource-calendar.png 883w, https:\/\/booking-activities.fr\/wp-content\/uploads\/backend-resource-calendar-300x181.png 300w, https:\/\/booking-activities.fr\/wp-content\/uploads\/backend-resource-calendar-150x90.png 150w, https:\/\/booking-activities.fr\/wp-content\/uploads\/backend-resource-calendar-768x463.png 768w\" sizes=\"(max-width: 883px) 100vw, 883px\" \/><\/noscript><\/p>\n<p>If you need to know the <strong>maximum number of resources you will need during a specific period<\/strong>, for example during a single day, enter the desired period in the &#8220;Date&#8221; filter and click the &#8220;Filter the list&#8221; button. A new column will appear: &#8220;Quantity required&#8221;.<\/p>\n<p><img decoding=\"async\" data-src=\"https:\/\/booking-activities.fr\/wp-content\/uploads\/backend-resource-filter-date.png\" src=\"data:image\/gif;base64,R0lGODlhAQABAIAAAAAAAP\/\/\/yH5BAEAAAAALAAAAAABAAEAAAIBRAA7\" alt=\"\" width=\"800\" class=\"aligncenter size-full wp-image-39347 lazyload\" \/><noscript><img decoding=\"async\" src=\"https:\/\/booking-activities.fr\/wp-content\/uploads\/backend-resource-filter-date.png\" alt=\"\" width=\"800\" class=\"aligncenter size-full wp-image-39347\" srcset=\"https:\/\/booking-activities.fr\/wp-content\/uploads\/backend-resource-filter-date.png 1098w, https:\/\/booking-activities.fr\/wp-content\/uploads\/backend-resource-filter-date-300x169.png 300w, https:\/\/booking-activities.fr\/wp-content\/uploads\/backend-resource-filter-date-1024x575.png 1024w, https:\/\/booking-activities.fr\/wp-content\/uploads\/backend-resource-filter-date-150x84.png 150w, https:\/\/booking-activities.fr\/wp-content\/uploads\/backend-resource-filter-date-768x432.png 768w\" sizes=\"(max-width: 1098px) 100vw, 1098px\" \/><\/noscript><\/p>\n<p><small><em>If the column does not appear, make sure you have checked its box in the screen options at the top right of the page.<\/em><\/small><\/p>\n<h3 id=\"manage-assigned-resources\">Manage assigned resources<\/h3>\n<p>You can view and manage the assigned resources from the backend booking list:<\/p>\n<ul>\n<li>Go to Booking Activities > Bookings\n<li>Hover over an event to see the total number of resources assigned to it\n<\/ul>\n<p><img decoding=\"async\" data-src=\"https:\/\/booking-activities.fr\/wp-content\/uploads\/show-assigned-resource-number-on-backend-booking-calendar.png\" src=\"data:image\/gif;base64,R0lGODlhAQABAIAAAAAAAP\/\/\/yH5BAEAAAAALAAAAAABAAEAAAIBRAA7\" alt=\"\" width=\"862\" height=\"516\" class=\"aligncenter size-full wp-image-39353 lazyload\" \/><noscript><img decoding=\"async\" src=\"https:\/\/booking-activities.fr\/wp-content\/uploads\/show-assigned-resource-number-on-backend-booking-calendar.png\" alt=\"\" width=\"862\" height=\"516\" class=\"aligncenter size-full wp-image-39353\" srcset=\"https:\/\/booking-activities.fr\/wp-content\/uploads\/show-assigned-resource-number-on-backend-booking-calendar.png 862w, https:\/\/booking-activities.fr\/wp-content\/uploads\/show-assigned-resource-number-on-backend-booking-calendar-300x180.png 300w, https:\/\/booking-activities.fr\/wp-content\/uploads\/show-assigned-resource-number-on-backend-booking-calendar-150x90.png 150w, https:\/\/booking-activities.fr\/wp-content\/uploads\/show-assigned-resource-number-on-backend-booking-calendar-768x460.png 768w\" sizes=\"(max-width: 862px) 100vw, 862px\" \/><\/noscript><\/p>\n<ul>\n<li>Find the desired booking in the list, and see the &#8220;Resources&#8221; column\n<ul>\n<li>If the &#8220;Resources&#8221; column doesn&#8217;t appear, go to the &#8220;Screen options&#8221; at the top right of the page and check the &#8220;Resources&#8221; box to display the corresponding column.<\/ul>\n<li>Mouseover the view button (<span class=\"dashicons dashicons-visibility\"><\/span>) to see quick a preview of the assigned resources, or click it to display them in a full view.\n<li>Click the edit button (<span class=\"dashicons dashicons-edit\"><\/span>) to change the assigned resources or assign any new resources to the booking.\n<ul>\n<li>If you change or assign a new resource <strong>per event<\/strong>, it will appy to all the bookings of that event.<\/ul>\n<\/ul>\n<p><img decoding=\"async\" data-src=\"https:\/\/booking-activities.fr\/wp-content\/uploads\/resource-availability-edit-booking-resources-1.3.png\" src=\"data:image\/gif;base64,R0lGODlhAQABAIAAAAAAAP\/\/\/yH5BAEAAAAALAAAAAABAAEAAAIBRAA7\" alt=\"\" width=\"800\" class=\"aligncenter size-full wp-image-39390 lazyload\" \/><noscript><img decoding=\"async\" src=\"https:\/\/booking-activities.fr\/wp-content\/uploads\/resource-availability-edit-booking-resources-1.3.png\" alt=\"\" width=\"800\" class=\"aligncenter size-full wp-image-39390\" srcset=\"https:\/\/booking-activities.fr\/wp-content\/uploads\/resource-availability-edit-booking-resources-1.3.png 1137w, https:\/\/booking-activities.fr\/wp-content\/uploads\/resource-availability-edit-booking-resources-1.3-300x169.png 300w, https:\/\/booking-activities.fr\/wp-content\/uploads\/resource-availability-edit-booking-resources-1.3-1024x575.png 1024w, https:\/\/booking-activities.fr\/wp-content\/uploads\/resource-availability-edit-booking-resources-1.3-150x84.png 150w, https:\/\/booking-activities.fr\/wp-content\/uploads\/resource-availability-edit-booking-resources-1.3-768x432.png 768w\" sizes=\"(max-width: 1137px) 100vw, 1137px\" \/><\/noscript><\/p>\n<h3 id=\"filter-bookings-per-resource\">Filter bookings per resource<\/h3>\n<p>You can also filter the booking list and the booking calendar per resource:<\/p>\n<ul>\n<li>Select the desired resource in the &#8220;Resources&#8221; filter at the top of the page\n<li>Click &#8220;Filter bookings&#8221; button\n<ul>\n<li>By default, the list is automatically filtered with each change.<\/ul>\n<\/ul>\n<p><img decoding=\"async\" data-src=\"https:\/\/booking-activities.fr\/wp-content\/uploads\/slider10\/resource-availability-filter-bookings-per-resource.png\" src=\"data:image\/gif;base64,R0lGODlhAQABAIAAAAAAAP\/\/\/yH5BAEAAAAALAAAAAABAAEAAAIBRAA7\" alt=\"\" width=\"800\" class=\"aligncenter size-full wp-image-29350 lazyload\" \/><noscript><img decoding=\"async\" src=\"https:\/\/booking-activities.fr\/wp-content\/uploads\/slider10\/resource-availability-filter-bookings-per-resource.png\" alt=\"\" width=\"800\" class=\"aligncenter size-full wp-image-29350\" srcset=\"https:\/\/booking-activities.fr\/wp-content\/uploads\/slider10\/resource-availability-filter-bookings-per-resource.png 1287w, https:\/\/booking-activities.fr\/wp-content\/uploads\/slider10\/resource-availability-filter-bookings-per-resource-300x169.png 300w, https:\/\/booking-activities.fr\/wp-content\/uploads\/slider10\/resource-availability-filter-bookings-per-resource-1024x576.png 1024w, https:\/\/booking-activities.fr\/wp-content\/uploads\/slider10\/resource-availability-filter-bookings-per-resource-150x84.png 150w, https:\/\/booking-activities.fr\/wp-content\/uploads\/slider10\/resource-availability-filter-bookings-per-resource-768x432.png 768w\" sizes=\"(max-width: 1287px) 100vw, 1287px\" \/><\/noscript><\/p>\n<p>Thanks to this filter, you can easily see the events that require a resource. In other words, if the resource is a person, select that person in the filter to see his \/ her personal schedule, and the associated bookings.<\/p>\n<p>&nbsp;<\/p>\n<h3 id=\"export-bookings-resources\">Export resources per booking<\/h3>\n<p>Finally, you can export the assigned resources when exporting the bookings (in CSV or iCal). Refer to <a href=\"https:\/\/booking-activities.fr\/en\/docs\/user-documentation\/advanced-use-of-booking-activities\/export-bookings-and-events\/\">this documentation (#1 and #4)<\/a> to export the bookings. <\/p>\n<p>You will find new columns that you can add in the export: <\/p>\n<ul>\n<li>&#8220;<strong>Resources<\/strong>&#8220;: Comma-separated list of all the resources assigned to the booking and the event, and their quantity\n<li>&#8220;<strong>Booking resources<\/strong>&#8220;: Comma-separated list of the resources assigned to the booking only, and their quantity\n<li>&#8220;<strong>Event resources<\/strong>&#8220;: Comma-separated list of the resources assigned to the event only, and their quantity\n<li>And one distinct column per resource: This column is filled with the corresponding resource assigned quantity, regardless whether it is assigned per booking or per event.\n<\/ul>\n<p>Note that the same columns are available for the frontend booking lists, see the available columns in <a href=\"https:\/\/booking-activities.fr\/en\/docs\/user-documentation\/get-started-with-booking-activities\/display-customers-bookings-list-on-the-frontend\/\">this documentation<\/a>.<\/p>\n<p>Now let&#8217;s see how you can <a href=\"https:\/\/booking-activities.fr\/en\/docs\/user-documentation\/get-started-with-resource-availability-add-on\/display-the-list-of-assigned-or-available-resources-shortcode\/\">display the resource list in the notifications, or with a configurable shortcode<\/a>.<\/p>","protected":false},"featured_media":0,"parent":29275,"menu_order":4,"comment_status":"open","ping_status":"closed","template":"","meta":{"_is_vendor_doc":"0","footnotes":""},"doc_tag":[],"class_list":["post-29394","docs","type-docs","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>View and edit resource assignments - Booking Activities<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/booking-activities.fr\/en\/docs\/documentation-utilisateur\/demarrer-avec-le-module-resource-availability\/voir-et-modifier-les-assignations-de-resources\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"View and edit resource assignments - Booking Activities\" \/>\n<meta property=\"og:description\" content=\"If you have allocated a resource to an activity and booked it, that resource should now be assigned to the booking. 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